Coles County, IL Property Records
Property records in Coles, Illinois provide important details about real estate parcels, including ownership information, legal descriptions, assessed values, property tax data, parcel numbers, sales history, and sometimes maps or building characteristics. These records are useful for buyers, sellers, homeowners, real estate professionals, researchers, and anyone verifying property boundaries, tax obligations, ownership history, or assessment information.
Official Coles property records are maintained by Coles County government offices, including the Supervisor of Assessments for assessment details and the County Clerk/Recorder for recorded documents such as deeds and mortgages. Users can begin their search through the county’s official resources for Coles property records, where they can find guidance on assessments, parcel information, and related property services.
Coles County, IL Property Records & Statistics
Coles County has a median rent of $782, which is above the Illinois median of $762 and below the national $840.25. The median home value is $100,300, lower than the state's $116,950 and well below the national $173,750. Renter-occupied housing is 21.49% of occupied homes, higher than the state's 18.61% and close to the national 21.81%, which fits a county with a sizable rental market.
Property taxes are a notable cost. The median property tax rate of 2.01% is above the state's 1.8% and nearly three times the national 0.74%. With modest home values, owners here still face one of the heavier tax burdens relative to what their homes are worth.
The median household income is $61,750, below the state's $65,699.50 and the national $65,108. The unemployment rate is 4.28%, noticeably higher than the state's 2.92% and the national 2.87%.
These figures describe an affordable county for buyers, with low home prices and moderate rents, but one where incomes are lower, unemployment runs above average, and property taxes take a larger share of home value.
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Median Property Tax Rate
Median Home Value
Median Income
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Property Records, Assessments, and Valuations in Coles
Coles County property records include tax assessments, recorded deeds and mortgages, valuations, and foreclosure filings. The county has 27,025 total parcels, including 17,845 residential and 1,733 commercial parcels, assessed for 2024. The Recorder holds 41,120 deeds and 23,145 mortgages, and valuation data is available for 15,873 properties, with foreclosure records including 3,383 notices of sale.
| Key Data | Details |
|---|---|
| Total Parcels | 27,025 |
| Residential Parcels | 17,845 |
| Commercial Parcels | 1,733 |
| Assessment Year | 2024 |
| Deed Records | 41,120 |
| Mortgage Records | 23,145 |
| Properties with Valuation Data | 15,873 |
| Latest Valuation Update | August 19, 2025 |
| Lis Pendens Records | 927 |
| Notice of Sale Records | 3,383 |
Assignment and Release Records
Assignment and release records trace a mortgage after it is recorded. An assignment shows that a loan passed from one lender or servicer to another, while a release shows that the loan was paid off and the lien was cleared from the property.
Coles County has 41,859 assignment and release records. They include 6,189 assignment documents recorded from January 4, 2005, through August 28, 2025, and 35,600 release documents recorded from January 3, 2005, through August 29, 2025, along with 70 other documents.
Buyers, title examiners, and owners use these records to confirm that earlier mortgages were satisfied, follow a loan through its transfers, and find any lien that may still be open before a sale or refinance. With releases far outnumbering assignments, most of the activity reflects loans that were repaid in full.
How to Search Coles County, IL Property Records
Coles County property records are managed through the County Clerk & Recorder's Office in Charleston. The office records deeds, mortgages, and related land documents, which show ownership, transfers, and loans on a property. The county has 27,025 parcels, with recorded deeds dating from January 3, 2006.
The Coles County Clerk & Recorder's Office page is the main official resource for recording information and services. For paperwork related to the office, the Coles County Clerk online forms page lists the forms that are available.
To research a property, start with the owner's name, address, or parcel number from a tax bill or deed. Ask the office for the recorded deed that matches, then check any mortgages and releases tied to the same parcel. Comparing recording dates shows when the property last changed hands and whether earlier loans were closed out.
The office is at 651 Jackson Ave, Charleston, and is open Monday through Friday, 8:30 AM to 4:30 PM. Call 217-348-0501 for help locating records or requesting copies.
Coles Registrar of Deeds
The Coles County Probate Office is located at 651 Jackson Ave, Charleston, IL, 61920 and can be reached at 217-348-0501O. Office hours are Monday-Friday 8:30 AM – 4:30 PM. Records can be accessed through the official website colesco.illinois.gov.
Coles County Clerk & Recorder's Office
Coles County Property Records FAQ
How can I search Coles County property records by address?
Contact the Coles County Clerk & Recorder's Office with the property address and ask for the recorded documents associated with it. If the address does not return a match, give the owner's name or the parcel number from a tax bill. The office can be reached at 217-348-0501 on weekdays.
How can I find property owners in Coles County?
Current ownership appears on the most recent recorded deed. Coles County has 41,120 deed records recorded from January 3, 2006 to August 27, 2025. Ask the Clerk & Recorder's Office at 651 Jackson Ave in Charleston, or call 217-348-0501, for the latest deed on a specific property.
How can I check a property's assessed value in Coles County?
Coles County's assessment year is 2024, with a latest assessor update of May 14, 2025, and valuation data exists for 15,873 properties. For the assessed value of a specific parcel, call the Clerk & Recorder's Office at 217-348-0501 and ask which office keeps the assessment, with the parcel number or address ready.
Where can I find Coles County property tax bills and payment records?
Tax bills are issued by parcel. To ask about a bill or confirm payment history, call the Coles County Clerk & Recorder's Office at 217-348-0501, Monday through Friday from 8:30 AM to 4:30 PM, and ask which county office handles collections. A parcel number from an earlier bill makes the lookup faster.
How can I find deeds and other recorded documents in Coles County?
Deeds, mortgages, and other land documents are held by the Coles County Clerk & Recorder's Office. The county has 41,120 deeds and 23,145 mortgages recorded from January 3, 2006. Visit 651 Jackson Ave in Charleston or call 217-348-0501 to request copies or ask about older records.
Where can I access Coles County parcel maps and GIS information?
Coles County has 27,025 parcels. To get parcel maps or GIS information, call the Clerk & Recorder's Office at 217-348-0501 and ask which county department keeps the current maps. Parcel maps help locate a property, but only a licensed survey confirms exact boundary lines.
How can I check permits and zoning information in Coles County?
Permit and zoning rules depend on the property's location. Within a city such as Charleston or Mattoon, contact that city's office. For unincorporated land, call the County Clerk & Recorder's Office at 217-348-0501 and ask which county office handles building permits and zoning for the address.
How can I create a list of property owners in Coles County?
Record lookups handle one property or name at a time, so a full owner list usually requires a request. Contact the Clerk & Recorder's Office at 217-348-0501 to ask about bulk records and any fees. For a small area, you can compile owners by reviewing each parcel's latest deed.